Executive Assistant to the CEO

Executive Assistant to the CEO2022-09-12T15:43:38+00:00

Job Description

This is an exciting opportunity to join a scaling company and a growing team in Allergy Standards Ltd. (ASL).

Do you want to help everyone to breathe healthier air? Our mantra is design thinking and innovation for the air aware consumer. As an independent, international certification company, we create peer-reviewed, scientific standards for a wide range of products and services to determine their impact on indoor air quality. ASL’s intellectual property portfolio includes unique protocols for products to be CERTIFIED asthma & allergy friendly®. Our mission is to improve lives by empowering people to create the healthiest possible indoor environment through science (ASL Standards), education (ASL Academy) and innovation (ASL Institute).  See www.allergystandards.com.

We are a values driven organisation, placing innovation, excellence, and value creation at the core of everything we do. If this sounds like you, we want to hear from you.

We are looking for an enthusiastic and agile Executive Assistant to work directly with the CEO. This is a great role for a proactive and detail-orientated person, with excellent communication skills, to manage a fun and dynamic CEO’s office.  This role is suitable for a candidate experienced in senior executive support roles, or with a strong business and / or professional background.

What you can expect?

  • You will work closely with the CEO to support the day-to-day management of the business
  • Be the face of the CEO Office, ensuring the office is operating effectively and smoothly
  • Assist with streamlining business functions
  • Drive a culture of strong meeting management, with clear agendas, and process management of issues and next steps
  • Manage diary and scheduling for the CEO, including day-to-day, and international travel schedules
  • Attend internal meetings to manage notetaking, and transfer of information onto the central database in a timely and meaningful way
  • Active action management of actions arising from meetings, And from the CEO’s task list
  • Research, prioritise, and follow up on incoming issues and concerns relating to the CEO, determining appropriate course of action, referral, or response
  • Manage key administrative tasks as they arise
  • Manage regular updates and improvements to internal CRM database
  • Run system reports to review with CEO
  • Support ongoing implementation of process innovations to improve how we work
  • You will manage your own projects as they arise, as well as supporting the CEO with projects as they arise.

What we expect

  • You have previous Executive and C-Suite assistant experience and / or a strong business and professional background
  • You have a minimum of 3 years’ experience in a similar role
  • You have advanced office software skills and an enthusiasm to learn new systems
  • You have great interpersonal skills, are able to work and establish rapport with team members at different levels of the organisation, and work closely with key business partners.
  • You are creative and organised, and enjoy exploring new ways to improve existing processes
  • You are comfortable working with confidential information
  • You are passionate, self-motivated, and detail-oriented

What You Need To Grow And Succeed

  • You are a fast learner who can quickly get up to speed with a variety of new systems
  • You are comfortable working in an agile business environment where priorities can change quickly
  • You are a forward thinker who can come up with solutions and discover new ways of working
  • You are a commercially minded, highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient
  • You are able to work independently as well as with a team
  • You are happy to get stuck in to make sure the office of the CEO is running smoothly
  • You have great attention to detail and the ability to effectively handle multiple priorities.

The Challenge:

  • We are a scaling company, who work at a fast pace to get things done to the highest standard.
  • To succeed in this role, you will need to be an excellent communicator, with high capacity for judgment, and strong organizational skills, who is able to secure strong relationships both internally and externally

The Opportunity:

  • Gain experience in a scaling innovation company
  • Develop key functionalities
  • Work in a company that values learning, education, and a coaching culture
  • Complementary access to accredited courses in our ASL Academy, and accredited courses through our network of external training providers

Benefits:

  • High technology working solutions including MacBook and cloud based technologies
  • You will benefit from our unique approach to flexible working
  • Growth & advancement in a design thinking and dynamic organization, where our values are at the heart of what we do

Job Type / Category

  • Full time permanent contract
  • Based in Dublin City, Ireland.

To enquire please email careers@allergystandards.com